Whether you are a small business owner with just a home office, or part of a larger corporate environment the signing of documents is something that we all have to deal with. With fax machines disappearing fast and more people working together across the globe solutions for getting documents legally signed are becoming even more useful. I was introduced to a service called Signsquid that specializes in secure and legal electronic signatures.
The process is very simple and even the not-so-savvy web user can use it without problems. Once your account is setup you simply upload your PDF documents that need to be signed. Next you invite the signatories by inputting their name and e-mails, and you then receive a unique code for each user that you can communicate to them. They receive an e-mail on your behalf and they will have to enter that code before being able to view and sign the document.
By using a two-step authentication process the document remains secure and avoids issues if you accidentally send the document to the wrong e-mail address. Aside from the security and convenience it offers, it also gives you an activity dashboard and audit trail if the need arises to investigate or inquire about signatures for a document.
In less than 10 minutes, I had my account setup and had sent out sample PDF contracts while testing the service. I feel like I haven’t written enough about the process, but it really is that simple! This is a service I will continue to use in the future, and if you need a way to securely have documents signed online then I definitely recommend giving Signsquid a try. They have various plans available and a 1 month free trial is available so you can evaluate it.
As our continued transition into the digital world continues one of the things that many overlook is the increasing use of electronic signature software. Whether it’s a large corporation or a small business, some of the many advantages of using electronic signature systems include saving valuable processing time, increased security and auditing benefits, reduced signature errors, and more – all of which help companies save time and money.
First you should know that there is a difference between an electronic signature and a digital signature. It’s common to think they are the same, but they are actually very different. A digital signature is the basis of security when it comes to things like e-commerce and VPN networks, using public/private key cryptography. An electronic signature is very similar to its paper relative as the signer is legally bound to the terms and/or conditions of a contract or agreement. When signing a document electronically, you express your intent with the click of a button or another specific assigned action. Given the security advantages with encryption, the electronic signature is a highly secure method to create a digital record of a signature that is more reliable than its paper counterpart.
Signing documents electronically is something you probably have done often, but didn’t think that much about. Until I started looking more into this topic, I didn’t realize how often I actually used this method. It might be contracts, tax forms, mortgage documents – the list seems to go on and on. Thinking back on how often I did use this technology, I was also impressed with how easy it made a process that otherwise would have taken days or even weeks to accomplish.
Please visit this link for more information on how using electronic signature solutions can help you and your business.